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Withdrawing From an Institution

November 15, 2013

 

Withdrawing from an institution after the start of a term can severely impact a student’s future eligibility to participate in NAIA recognized sports. Students, coaches and FARs must consider both the timing of the withdrawal and how the withdrawal is noted on the transcript in order to understand the full impact on the student’s eligibility. The following scenarios address several common withdrawal situations.

Withdrawal without notation on the transcript
A student, originally enrolled in 12 institutional credits, is not considered to have identified with an institution if the student, prior to participating in an intercollegiate contest during the term, withdraws from one or more institutional credits so that there is no notation of the credits remaining on the transcript.

Scenario: A student enrolls in 12 institutional credits at an NAIA institution the student withdraws from all 12 institutional credits at the NAIA institution prior to the school’s official add/drop deadline. The 12 dropped institutional credits are not noted anywhere on the student’s official transcript as of the school’s official census date. The student did not participate in any intercollegiate contests during the semester.

Ruling: The term is considered a non-term for eligibility purposes. The student did not identify with any institution during the term because the student was able to withdraw from the institution without the transcript noting the original 12 credits.

Withdrawal within 21 days and return to the same school
If a student identified with an institution officially withdraws from an institution within 21 calendar days following the official opening date of classes, as stated in the institutional catalog, and returns and becomes identified with the same institution (without becoming identified at another institution in between), the student shall not be charged with a term of attendance for the term in which the student withdrew.

Scenario: A student is identified with an NAIA institution for the fall term. The official first day of class is September 1. On September 20 the student officially withdraws from the institution with a transcript that shows a “W” for each of the courses in which the student was enrolled. The student does not identify with another institution during the rest of the fall term. The student returns to the original NAIA institution and becomes identified with the institution in the spring term.

Ruling: The fall term is considered a non-term for eligibility purposes, even though the student’s transcript shows 12 credit hours of “W” for the fall term. The student withdrew within 21 calendar days of the opening date of classes and did not identify with any other institution. Therefore, the student will not be charged a term of attendance. It is important to note that if this student-athlete participated in a contest before withdrawing the student will be charged with a season of competition and the progress rule will be applied in the future.

Withdrawal within 21 days and one-year break in enrollment
If a student becomes identified at an institution and officially totally withdraws from that institution within 21 calendar days, and then subsequently becomes identified at an NAIA institution after remaining out of school for at least two full consecutive semesters/two full consecutive trimesters/three full consecutive quarters following the term of withdrawal, the term shall not be counted in application of the Nine-Hour Rule or 24/36-Hour Rule. The term will be charged as a term of attendance with respect to the 10 semester/12 trimester/15 quarter limit. Please note if the athlete participated during the 21 days, the term will be counted in application of the Nine-Hour Rule or 24/36-Hour Rule.

Scenario: A student identifies with an NAIA institution for the fall semester. The official first day of class is September 1. On September 20 the student officially withdraws from the institution before participating in an intercollegiate contest. The student does not attend an institution of higher learning during the subsequent spring semester or the next fall semester, and then enrolls at a different NAIA institution.

Ruling: The fall semester in which the student withdrew is considered a term of attendance toward the student’s 10 semester limit, but it will not count for purposes of calculating the Nine-Hour Rule or 24/36-Hour Rule because the student did not participate before the withdrawal.

Zero Credit Term
If a student identified with an institution officially withdraws from that institution and then transfers and becomes identified with another institution, the student is charged with a second term of attendance for identifying with the second institution and the student will have accrued zero credit hours during the first term of attendance.

Scenario: A student identifies with an NAIA institution in the fall semester. The official first day of class is September 1. On September 20 the student officially withdraws from the institution, but the student’s official transcript as of the census date notes “W’s” for classes totaling 12 institutional credit hours. The student then enrolls in 12 new institutional credit hours and identifies at a different NAIA institution during the same fall semester.

Ruling: The student is charged a total of two terms of attendance for the fall semester. The student accumulated zero institutional credit hours during the first term which, for purposes of calculating the 24/36-Hour Rule in the spring, is considered the student’s second most recent term. It is irrelevant that the student withdrew within 21 days because the student did not return to the original NAIA institution nor did he sit out for two full semesters.

 

Stay in the Game poster
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