Transfer Student Considerations

Transfer Student Considerations

In this week’s brief, we will discuss how the Progress Rule and 24/36-Hour Rule are applied to transfer students going into their first and second terms of attendance at their current NAIA institution. We have found that there are common misconceptions and confusion when determining how to apply the 24/36-Hour Rule and Progress Rule for transfer students. This brief will discuss how these rules are applied during the transition from one institution to the student’s current NAIA institution.

For all individuals that are actively advising and recruiting transfer students, this information is extremely important because you are on the front lines. Knowing how these rules work will allow you and the student to plan accordingly.

Key components to remember while reading this brief and while applying these rules are that the 24/36-Hour Rule will always be based on “face value” (what is printed on the issuing institution’s transcript), while the Progress Rule will always be based on cumulative hours that may or may not be taken from the issuing institution’s transcript. To view casebook examples, check out the NAIA Official & Policy Handbook under Article V Section C Item 6.

Progress Rule for an Entering Transfer Student

When a student first enters an NAIA institution, only cumulative earned hours as noted on the previous institution’s transcripts can be applied. If the student has attended multiple institutions, the current NAIA institution will combine all cumulative hours together from each transcript to determine if the student meets the Progress Rule. For this type of student, cumulative hours are based on the issuing institution’s specific policy, regardless of whether the NAIA institution accepts those hours as credit for the transfer student.

Example: A student attended a semester school, School A, for two terms in the 2014-15 academic school year. Then the student attended School B for two more semester terms in the 2015-16 academic school year. This student is now transferring into an NAIA institution for the 2016-17 academic year. For the fall 16 term, the NAIA institution will take the cumulative hours noted on each institution’s transcript at face value to determine if the student meets the Progress Rule going into the fall 2016 term.

For coaches, athletic directors and faculty representatives, it is important to get transcripts and evaluate them in advance to better understand the student’s academic history. Knowing the student’s academic history early will allow you to advise the student better and help them understand what the future looks like one they are at your institution.

Transfer Students after the first term

After a transfer student has completed their first term of attendance at their current NAIA institution, the Progress Rule is applied based off of their current NAIA transcript only. After the student has completed their first term of attendance at the NAIA institution, only cumulative hours shown on that transcript can be applied towards the Progress Rule. Previous institution’s transcripts are no longer relevant in determining if the student meets the Progress Rule.

Example: The same student in the example above earned 24 cumulative hours at School A and 25 cumulative hours at School B. Going into the student’s first term of attendance at this institution, the NAIA institution can apply 49 institutional credit hours towards the Progress Rule. The student enrolls at the NAIA institution and earns 12 institutional credit hours during this first term of attendance.  However, the NAIA institution only accepted 34 of the 49 credits from the student's previous terms.  As a result, the NAIA institution’s transcripts will read that the student has only completed 46 institutional credit hours which could impact the Progress Rule depending on the number of cumulative earned hours needed to meet the Progress Rule.

24/36-Hour Rule for a Transfer Student

The 24/36-Hour Rule will always be determined at face value and it is irrelevant if courses are or are not accepted as credit at the NAIA institution. For transfer students entering into their first term at their current NAIA institution, the two most recent terms of attendance will be used and taken at face value. After the student has completed their first term of attendance at their current NAIA institution, the institution will take the last term of attendance from their previous school as well as the most recent term of attendance from the student’s current institution, to determine if the student meets this rule.

Example: Using the same student as previously mentioned, the NAIA institution will take both the fall and spring terms of attendance from School B to determine if the student will meet the 24/36-Hour Rule for the fall 2016 term. After the student has completed the fall 2016 term at their current NAIA institution, the student’s current NAIA institution will take spring 2016 from School B at face value and fall 2016 at their current institution to determine if the student meets this rule for the spring 2017 term.

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